MEMO 0802 - Safety Alert

Our Ref: MEMO 0802

Date: 03rd July 2008
To: All Damansara MAS Apartment Residents

Dear All,

RE: Safety Alert: Relocation of Flower Pots Placed on Edge of Corridor Wall and Hanging outside Corridor.

For your kind information, there was a storm two weeks ago (19th June 2008). The wind was very strong and cost some damages, even tiles were fallen from the roof top and hit MAS apartment car porch.

In view of the above, we would like remind and alert all residents to relocate flower pots that are currently being placed on the edge of corridor walls and hanging out side corridor. The flower pots might fall and endanger our safety; this could also become legal liability to the owner if people get hurt in any unforeseen circumstances.

Kindly inform our neighbor on the above.

Your kind attention and action is highly appreciated.

Yours sincerely,
Damansara MAS Apartment Management Corporation

MEMO 0801: Management Information Update

Our Ref: MEMO 0801
Date: 03rd June 2008

To: All Damansara MAS Apartment Residents

Dear All,

RE: Management Information Update
With reference to the above mentioned subject, we would like highlight to all residents on the following management updates:

a. Formation of Management Corporation
After successful nomination and election on 16th March 2008 (during the first AGM), Damansara MAS Apartment Management Corporation has been officially formed on 9th April 2008 under the Strata Title Act 1985.

b. Change of Management from KIP to Management Corporation
KIP will no longer managing Suria, MAS and Sutera Apartments, the management will be taken over by Management Corporation of each apartments.

c. Management Handover and Account Cutoff Date for MAS Apartment
KIP and the newly formed Management Corporation have agreed to set 1st August 2008 as the official management handover and account cutoff date. Effective from the handover date, all communication, complain, enquiry, payment and etc should refer and/or address to DAMANSARA MAS APARTMENT MANAGEMENT CORPORATION.

d. Management Corporation Meeting List
There were more than 12 meetings carried out by the newly formed management corporation in March, April and May to ensure smooth management transition. Kindly refer to the appendix for the meeting list.

e. Relocation of Management Office
Suria Apartment Management Corporation has also been formed. They have decided to set up their own management office. Due to cost concern, we have decided not to continue renting the existing management office (in Suria Apartment). We have decided to relocate the management office to Ground Floor Block B, MAS Apartment. We will relocate the community hall to Block A.

DAMANSARA MAS APARTMENT MANAGEMENT CORPORATION
(NO. RUJUKAN : PTG.SE.51/3/1-PHN/1319)
BLOCK B-G-08 DAMANASARA MAS APARTMENT
PERSIARAN KIP 2, TAMAN PERINDUSTRIAN KIP
52200 KEPONG, WILAYAH PERSEKUTUAN

f. Appointment of New Property Management Service Provider
After detail meetings and discussion on vendor selection, Damansara MAS Apartment Management Corporation has decided to appoint a new property management service provider, effective from 1st August 2008. All other service contractors remain unchanged (e.g. cleaning service, lift maintenance and pool maintenance services)

g. Joint Property Inspection
KIP and Management Corporation will conduct a joint property inspection on Thursday 5th June 2008 at 8pm to identify all areas that needs improvement before the official management handover.

h. Next Course of Actions
i. Management Corporation will set up office in Block B in June 2008
ii. Offer appointment to new property service company in June 2008
iii. Get the new property company to assist to ensure smooth transition
iv. To renew all existing service providers contracts on monthly basis to evaluate performance.

Yours sincerely,
Damansara MAS Apartment Management Corporation

Appendix: Damansara MAS APARTMENT Management Corporation Meeting List

16/03/2008 10.00am-11.30am 1st AGM All Residents

16/03/2008 11.30am-12.30pm Formation of MC (MC)

27/03/2008 8.30pm-10.00pm Documentation Submission (MC)

10/04/2008 8.30pm-11.00pm Appointment of Property Management Service Provider
(MC + KIP + IM Global)

24/04/2008 8.30pm-11.00pm Management Service Issue & MC Formation Follow Up (MC + IM Global)

08/05/2008 8.30pm-11.00pm Management Service Issue, MC Formation Follow Up, Documentation Handover, Property Service Provider Evaluation (MC + IM Global)

15/05/2008 8.30pm-11.00pm Property Service Provider Evaluation (MC)

20/05/2008 8.30pm-11.00pm Property Service Provider Presentation (MC + Landserve)

21/05/2008 3pm-4pm Car Park Door Access Sys (MC + Vendor)

22/05/2008 9.00am-10.30am MC – KIP Meeting on Management, Handover & Change of Property Service Provider (MC + KIP)

27/05/2008 9.30am-11.00am MC – KIP Account Meeting (MC + KIP)

29/05/2008 8.30pm-11.00pm Management Handover Preparation, Meeting (MC

)01/06/2008 9.00am-1.00pm Site visit to property managed by Landserve
Property Management Sdn. Bhd. in Bandar Sunway & Wangsa Maju (Dann & Anderson)

08/09 Meeting Minutes 01

08/09 Meeting Minutes 01

Date : March 16, 2008
Time : 11.30 am – 12.30pm
Venue : MAS Apartment Block B Multi Purpose Hall


Committee Members
Goh Hong Meng
Lee Hua Meng
Dann Goh
Yang Shiuh Voon
Muniandy
Leow Mooi Chin
Annie Tan
Anderson Cheah
Cheah Lai Keng
J. Devarajan
Desmond Tang
Angie Ng


Present :
Chong Mei Ling
Liew Chew Hwa
Teoh Soon Chang
Tan Thuan Ngoh

Agenda:
1) To select Management Corporation (MC) Chairperson 08/09
2) To select MC Secretary 08/09
3) To select MC Treasurer 08/09
4) To discuss about opening bank account

1.
In response to the call for nominations for Chairman, Secretary and Treasurer, Muniandy nominated Dann Goh to be MC 08/09 Chairman, Annie Tan to be MC 08/09 Secretary and Angie Ng to be MC 08/09 Treasurer.
Desmond Tang seconded the motion. There are no objections from the committees and no further nomination. The nomination is closed. Dann Goh, Annie Tan and Angie Ng accepted the appointment.

2.
Angie Ng proposed a resolution to open MC bank account at Hong Leong Bank KIP branch and proposed four signatories for the bank account, namely Dann Goh, Annie Tan, Angie Ng and Liew Chew Hwa, she also proposed that all MC cheque should be signed by any two of the signatories during MM official meeting.
Annie Tan seconded the motion. Annie Tan will refer to IM Global on account opening procedure.
3.
Dann Goh welcomes all committees and indicated his wish to work closely with all committees for the benefits of everyone.

4.
Next Meeting
Chairman proposed for 2nd MC Meeting on 27/03/2008, Thursday 8.30pm at the same venue.
The next meeting agenda as followed:
To decide whether to confirm, vary or extend insurance effected by previous management;
To decide whether to confirm or to vary any amounts determined as contributions to the management fund;
To decide whether to amend, add or repeal by-laws in force;
To determine the portion of contribution to the management fund to be paid into the special account to be maintained under Section 46 of the Strata Title Act, 1985.
To discuss on other issues.

Meeting terminated on 12.30pm

Council Members Meeting with IM Global

Forming of Management Corporation