MEMO 0801: Management Information Update

Our Ref: MEMO 0801
Date: 03rd June 2008

To: All Damansara MAS Apartment Residents

Dear All,

RE: Management Information Update
With reference to the above mentioned subject, we would like highlight to all residents on the following management updates:

a. Formation of Management Corporation
After successful nomination and election on 16th March 2008 (during the first AGM), Damansara MAS Apartment Management Corporation has been officially formed on 9th April 2008 under the Strata Title Act 1985.

b. Change of Management from KIP to Management Corporation
KIP will no longer managing Suria, MAS and Sutera Apartments, the management will be taken over by Management Corporation of each apartments.

c. Management Handover and Account Cutoff Date for MAS Apartment
KIP and the newly formed Management Corporation have agreed to set 1st August 2008 as the official management handover and account cutoff date. Effective from the handover date, all communication, complain, enquiry, payment and etc should refer and/or address to DAMANSARA MAS APARTMENT MANAGEMENT CORPORATION.

d. Management Corporation Meeting List
There were more than 12 meetings carried out by the newly formed management corporation in March, April and May to ensure smooth management transition. Kindly refer to the appendix for the meeting list.

e. Relocation of Management Office
Suria Apartment Management Corporation has also been formed. They have decided to set up their own management office. Due to cost concern, we have decided not to continue renting the existing management office (in Suria Apartment). We have decided to relocate the management office to Ground Floor Block B, MAS Apartment. We will relocate the community hall to Block A.

DAMANSARA MAS APARTMENT MANAGEMENT CORPORATION
(NO. RUJUKAN : PTG.SE.51/3/1-PHN/1319)
BLOCK B-G-08 DAMANASARA MAS APARTMENT
PERSIARAN KIP 2, TAMAN PERINDUSTRIAN KIP
52200 KEPONG, WILAYAH PERSEKUTUAN

f. Appointment of New Property Management Service Provider
After detail meetings and discussion on vendor selection, Damansara MAS Apartment Management Corporation has decided to appoint a new property management service provider, effective from 1st August 2008. All other service contractors remain unchanged (e.g. cleaning service, lift maintenance and pool maintenance services)

g. Joint Property Inspection
KIP and Management Corporation will conduct a joint property inspection on Thursday 5th June 2008 at 8pm to identify all areas that needs improvement before the official management handover.

h. Next Course of Actions
i. Management Corporation will set up office in Block B in June 2008
ii. Offer appointment to new property service company in June 2008
iii. Get the new property company to assist to ensure smooth transition
iv. To renew all existing service providers contracts on monthly basis to evaluate performance.

Yours sincerely,
Damansara MAS Apartment Management Corporation

Appendix: Damansara MAS APARTMENT Management Corporation Meeting List

16/03/2008 10.00am-11.30am 1st AGM All Residents

16/03/2008 11.30am-12.30pm Formation of MC (MC)

27/03/2008 8.30pm-10.00pm Documentation Submission (MC)

10/04/2008 8.30pm-11.00pm Appointment of Property Management Service Provider
(MC + KIP + IM Global)

24/04/2008 8.30pm-11.00pm Management Service Issue & MC Formation Follow Up (MC + IM Global)

08/05/2008 8.30pm-11.00pm Management Service Issue, MC Formation Follow Up, Documentation Handover, Property Service Provider Evaluation (MC + IM Global)

15/05/2008 8.30pm-11.00pm Property Service Provider Evaluation (MC)

20/05/2008 8.30pm-11.00pm Property Service Provider Presentation (MC + Landserve)

21/05/2008 3pm-4pm Car Park Door Access Sys (MC + Vendor)

22/05/2008 9.00am-10.30am MC – KIP Meeting on Management, Handover & Change of Property Service Provider (MC + KIP)

27/05/2008 9.30am-11.00am MC – KIP Account Meeting (MC + KIP)

29/05/2008 8.30pm-11.00pm Management Handover Preparation, Meeting (MC

)01/06/2008 9.00am-1.00pm Site visit to property managed by Landserve
Property Management Sdn. Bhd. in Bandar Sunway & Wangsa Maju (Dann & Anderson)

Our Objective for Year 2008 and 2009

1) To made sure the transition period and hand over run smoothly from KIP, to Damansara MAS Apartment Management Corporation (DMAMC) and later to LandServe Property Management.

2) To audit and check the financial account when transfer over.

3) To improve the financial standing and sinking fund.

4) Try to reduce expenses.

5) Try to maintain existing maintaining fees or reducing it.

6) To improve maintenance fee collections.

7) To improve security measures on the building and entrance.

8) To improve living standard and quality tenants.

9) To improve landscaping and standardizing it.

10) To budget and allocate fund for building painting in the future.

11) To budget and allocate fund for part replacements on water and swimming pumps, lifts motors and etc. (Note: Life span of this equipments are expected to wear off in due course after 8 years and replacement cost is expected to be high).

To offset the increase of electricity and water hike (expected by 2009) on the common area would be:-
a) To increase the rental fees on shop lots.
b) To increase rental car parks.


Our Future Plan.
a) To allocate one empty shop lot for library cum game room for children.
b) To install CCTV on all corridor and lifts.

Letter dated 30th May 2008 - NEED FOR IMPROVEMENT AND REGULATION ON EXISTING SECURITY MEASURES

We would like to bring to your attention that the existing security measures are lacking in certain areas. Listed below are the areas that need attention and improvement: -

Security officer/guard to clock in and go-rounds watching systematically.
Two-security officer/guard should always be present at all times during duty as per contract.
Security officer/guard in case of any Emergencies or Break-ins appropriate action should be carried out.
Security officer/guard No Non Residents/ Outsiders should be allowed in without proper registration/clearance from Resident/Tenant.
Security officer/guard to ensure that residents using the swimming pool use the proper attire. Any children below the age of 12 years old should be accompanied by the parents/guardians. Non-Compliance to the Rule the security guard has the right not to allow them to use the swimming pool.
Security officer/guard no persons distributing Pamphlets/Brochures etc to be allowed into the premises by the guard in duty.
Security officer/guard on duty must ensure that all utility rooms to be kept locked at all time and keys to be held by the guard on duty.
Security officer/guard must be properly attired in full uniform, which shall be well pressed, and fully buttoned up.
Guard should clamp vehicles on illegal parking and fine RM50.00 . The money to be deposit in to MC account.
Visitor must register and initial the register form. The form will must consist notice on warning of clamping and fine charges for illegal parking, parking at own risk, time enter and leave, resident address to be visit and etc. The form would be created later by the new management.
Notice should be put on the barrier “Any vehicle that park at authorize area will be CLAMP and FINE RM50.00”
Security company should be responsible for any equipments that loss inside the guard house. E.g Loss of Axe, Touch and Go computer, keys to utility room and etc.
Security should have a checklist for item listed in the guard house, like keys, computer when changes of security shift.
Security must enforce the House Rules effectively and constantly. E.g: Clamping illegal parking, apply overnight visitor parking pass and so on.

The Council Members

Mr. Dann Goh B-01-8 Chairman

Miss. Annie Tan B-01-23A Secretary

Mr. Anderson Cheah B-01-23A Acting Secretary

Miss. Angie Ng B-03-18 Treasurer

Miss Tracy Lew B-02-11 Council Member

Miss Goh B-01-19 Council Member

Mr. Muniandy B-02-12 Council Member

Mr. Desmond Tang A-02-10 Council Member

Looking for Plumber Services?

If any residents is looking for plumbers services, you can try contact En. Yahya formerly working under KIP management for 4 years and handling MAS, Suria and Sutera apartments plumbing problem. He know very well on the MAS plumbing system flow.

Yahya 013-2916170

Segar 016-3775114